We’re pleased to announce that Vertabase 5, the latest version of Vertabase, will be out in a few short weeks. This is the 10th major release in the last 12 years and is one of the most significant new releases in the last five years.
The theme for Vertabase 5 is “Do what you do, only better.” The features and design changes are geared to matching the changing way that people work. It delivers the benefits of using “projects” as a form of getting things done without forcing unwanted change.
The list below highlights some of the main features. On the design side, Vertabase 5.0 uses extensive research on Vertabase from the University of Michigan’s School of Information to deliver an even easier to use software experience.
Let us know if you’d like to schedule a demo of Vertabase 5.0.
Three other news items:
The Vertabase blog was named the #8 blog on Project Management in the world.
We launched a Facebook page at http://www.facebook.com/project.management.software. Like the page for a daily dose of Vertabase.
We upgraded our hosting facility (see the note on the side).
We appreciate your continued support of Vertabase and hope you enjoy the latest release and the improvements we’re bringing to you, our customers.
Here’s to great projects,
Vertabase 5.0 Overview
Do What You Do, Only Better.
- The Task Scratch Pad allows project managers and team members to quickly create task lists with a handy web widget using minimal information. It is a quick place to jot down tasks or ideas, keep multiple lists, then export them directly into a project’s schedule with the click of a button. It is great for brainstorming or keeping a running tab of tasks.
- Drag and Drop Documents directly from your desktop without having to open your web-browser.
- The Daily To-Do Email is a consolidated daily email that has everything on your plate in one place. Makes it easy to keep on top of your work right from your email, whether at your desk or your mobile. It’s a portable task list of schedule related tasks wherever you go.
- Reply Via Email allows you to keep issue discussions going without having to open a browser. Whether at your desk or your mobile, keep conversations moving forward while having the software automatically updated just by replying to the email.
- Enhanced Reports with more cross-report information, enhanced search criteria and greater customization on how project report templates are displayed.
- Document Approval Workflow is a formalized process for submitting a document for approval, going through the review and comments cycle, and then locking down approved documents.
- Interface Enhancements are a continuation of our drive to make Vertabase the easy to use project management system. We’ve implemented the latest and most successful trends in user interface design.
Let us know if you’d like to see the detailed release notes.
Running an Effective Meeting
Meetings are not about you.
When organizing and running a meeting remember that it is not about telling everyone what you know or waiting to critique, comment on or approve updates from other people. You can do all that with email, phone calls and project management software.
Meetings are a team effort. They are a mini-project. You are pulling together a group of people to do something collectively that couldn’t be done individually.
- What is it that you want them to do?
- What is the goal of the meeting (why are you having it)?
- How will you accomplish the goal?
Like any good project, you should define and plan these items out well ahead of time. If you can, circulate the “why” you are having the meeting to key participants well before the meeting for their feedback.
The “how” to accomplish the goal should be spelled out in a well-crafted meeting agenda. An agenda should be more than an order of events. It is a plan that coordinates how everyone in the meeting will work together to accomplish the goal, complete with the assignment of the individuals that will make specific contributions to each goal.
Keep in mind that when you have people in a meeting you are spending a valuable resource: people’s time.
Interestingly, according to a statistic quoted by Steve Kaye (who inspired much of this post):
80% – 90% of all managers consider how someone runs a meeting as an important factor when deciding on promotions.
Anecdotally, the same can be said when running client meetings. Clients will gauge your performance on a project, in part, by how well you run meetings with them.